How to integrate Google Meet with systeme.io

In this article, you will discover how to integrate your Google Meet account with systeme.io.

What you need to know:

Systeme.io now makes your online meetings easier with its integration with Google Meet.

  • No need to go through external tools to schedule or start a meeting.
  • You can directly create and integrate Google Meet links in your emails, automations, or pages from your systeme.io account.

How to Set Up the Integration with Google Meet

The setup is quick and simple. In just a few steps, you can connect your Google account and start offering meetings from Google Meet on systeme.io

  1. Click on your profile picture, then navigate Settings.

  1. Scroll down the left menu to the Integrations section, then click on it.
  2. Click on Google Meet among the various available integrations to add a Google account to your systeme.io account.

  1. A popup will appear stating that you must first integrate Google Calendar; to do this, you must click on Manage calendar integration.

  1. In the next window, click Connect to start integrating your Google Calendar.

  1. A third popup will appear, select the Google account you want to use.

  1. Click Continue so that Google allows systeme.io to access your information.

  1. A window opens with a permission request from systeme.i to access your Google Calendar; just check the Select All box when the authorisation request appears, which activates access to view, modify, and check all your calendars. This allows systeme.io to automatically sync your events, especially for scheduling appointments or calendar-related automations.

  1. Finally, you will see that the Google Calendar and Google Meet integrations are now connected to your systeme.io account.

  1. After clicking on Connected, you will see the client account information. From here, you can disconnect this Google account or add other ones.

Features Available with the Google Meet Integration
  1. Automatic creation of Google Meet links: When a Google Meet event is created after registration on a systeme.io calendar, a Google Meet link is automatically generated and attached to the event.
  2. Google Meet links in confirmation emails: The videoconference link is automatically included in emails sent to participants (confirmation, reminder, etc.).
  3. Synchronised scheduling in Google Calendar: Appointments made on a systeme.io calendar are automatically added to your Google Calendar account, with the Google Meet link integrated.
  4. Synchronised updates and cancellations: Any modification (time change, cancellation) is synchronised with Google Calendar and automatically updates the Google Meet link and notifications.
  5. Smart notifications: Automatic reminders are sent to participants with the Google Meet link before the start of the appointment.

Notification Emails:

Notifications are sent to the event owner and the guest who made the booking in the following cases:

  1. Booking Confirmation: Confirmation emails are sent to both parties to indicate that the booking was successful.
  2. Rescheduling: In the event of rescheduling, notification emails are sent to both parties with the new booking details.
  3. Cancellation: If either party cancels a booking, cancellation emails are sent to both parties.

Important: Emails sent to guests contain a Cancel button that redirects them to a confirmation page. Once confirmed, the cancellation is processed, and the corresponding emails are sent.

Notes:

  • You can integrate multiple Google Meet accounts into your systeme.io account; you just need to connect multiple Google Calendar accounts.
  • Creating and editing Google Actions for Workspace assistants is disabled. Only the account owner can perform these actions, thus ensuring better security for integrations and exclusive control over their use.
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